Transparency

As a small local gathering, we are committed to providing complete openness to our attendees. Your contributions play a vital role in supporting the event, and we want to share some key details with you:

In 2017, the event was solely financed without any sponsors, with a total expenditure of £3,500. In 2018, we continued the self-funding model but secured support from two sponsors, resulting in a budget of £4,000. The following year, in 2019, we once again self-funded the event, with the total budget amounting to £4,000.

Amidst the ongoing cost of living crisis, the world we once knew has been significantly impacted by restrictions and substantial financial setbacks. The events industry, including our gathering, has yet to fully recover to pre-COVID costs. Additionally, heightened safety and security requirements have led to increased expenditures, making it more challenging to sustain the event at previous cost levels.

Your understanding and support during these challenging times are immensely appreciated. We remain dedicated to delivering a memorable and secure experience, and your contributions continue to be the backbone of our event.

What’s going on for 2024?

Currently, Joshua is working on an Arts Council funding application for £30,000 to create this community event. Whilst this breathes new hope and a brings a new lease of life to the festival, we must stress how important it is for us to not rely on this money to curate the event in any way. Allowing outside funding into the event sounds wonderful, but if we can curate this event together, as a county, as one. We could be back to being a grass roots festival developing with our county.

The £30,000 application is expected to be delivered in the beginning of February, the Arts Council expect the process to take approximately 8 weeks. This brings us to around May before we find out any vital information.

So, we are going ahead and programming the event as if we do not have the funding, but also preparing a plan in case we are approved.

Below you can see a real-time report of the current financial situation that The Lancashire Festival finds themselves in for the event this year. This page is updated daily, for current updates a timestamp will appear below the table of costs.

Expected and actual costs

ExpenseCostDescriptionFundingStatusCategory of expenditure
Events Insurance£423This is a requirement by law and for a maximum capacity of 2,500Event FinancesActualOverhead
1000 x A5 Flyers£43.11Promotional materialsEvent FinancesActualPromotional
100 x A4 Flyers£24.72Promotional materialsEvent FinancesActualPromotional
50 x A3 Posters£23.22Promotional materialsEvent FinancesActualPromotional
Park Hire Fee£350This is a non-refundable fee for park hire.Event FinancesActualOverhead
Main Stage£15006 meter stage, sound equipment, lighting + engineers.Event FinancesExpected/ProvisionalHire costs
Stage Banner£124.996m x 75cm stage banner to go across the front of the stageEvent FinancesExpected/ProvisionalPromotional
Toilet Hire£500Toilets are mandatoryEvent FinancesActualHire costs
Water Bottles£50250 x 500ml bottles, as part of our safety provision for staff/volunteersEvent FinancesActualOverhead
Last updated: 16 January 2024

Current ticket sales analysis

For a £2 ticket, we receive £1.74. This is simply the cheapest way to finance our own ticket system without using big corporate ticket companies, or the likes of local company Skiddle, where you further pay £1 transaction fee per ticket to receive a QR code.
We are selling tickets on Skiddle as well, if you prefer: https://skiddle.com/e/37260369

Ticket TypeCostSalesPay out
Early bird admission- non skiddle£10£0
Early bird admission – Skiddle£10£0
General admission – non Skiddle£21£1.74
General admission – Skiddle£20£0
Totals:1£1.74
Last updated: 16 January 2024

What does all this mean?

The provided information outlines the financial history of The Lancashire Festival and details the current situation and plans for the 2024 event. Let’s break down the key points:

  • Financial History:
  • In 2017, the event was self-financed without sponsors, with a total expenditure of £3,500.
  • In 2018, the self-funding model continued, but support from two sponsors increased the budget to £4,000.
  • In 2019, the event was once again self-funded, maintaining a budget of £4,000.
  • Current Challenges:
  • The cost of living crisis and the impact of COVID-19 have led to financial setbacks.
  • The events industry, including The Lancashire Festival, has not fully recovered to pre-COVID costs.
  • Safety and security requirements have increased expenditures, making it challenging to sustain the event at previous cost levels.
  • 2024 Plans:
  • Joshua is working on an Arts Council funding application for £30,000 to create the community event.
  • The application is expected to be submitted in early February, with a response expected around May.
  • The festival organizers are programming the event as if they do not have the funding, while also preparing a plan in case the funding is approved.
  • Financial Overview for 2024:
  • Real-time reporting of current financial situation with daily updates.
  • Expected and actual costs are outlined, including expenses for events insurance, promotional materials, park hire fee, main stage, stage banner, toilet hire, and water bottles.
  • Ticket sales analysis indicates the cost of tickets, the amount received per ticket, and the current ticket sales status.
  • Ticket Sales:
  • Tickets are sold directly by the organizers for £2, with a net return of £1.74 per ticket.
  • Tickets are also available on Skiddle with different pricing.
  • Early bird and general admission tickets are offered.

Implications:

  • The festival is facing financial challenges due to the cost of living crisis and increased event expenditures.
  • The Arts Council funding application is a potential solution, but the organizers are wisely planning both with and without the funding, demonstrating a proactive approach.

Note: The information is up to date as of January 16, 2024. The financial situation and plans may evolve as the year progresses.

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